Member Information Area

As a member, you have the right to:

• Attend and vote at Annual and Special General Meetings

• Nominate candidates for the Committee and stand for election (subject to eligibility)

• Submit motions for consideration at General Meetings

• Request access to Association information

• Participate in community consultation and engagement

Membership also carries responsibilities. Members are expected to:

• Act respectfully and in good faith

• Support the purposes of the Association

• Help foster a positive, inclusive community culture

• Engage constructively, even when views differ

The Association is governed by an elected Committee that operates under:

• The Constitution

• The Incorporated Societies Act 2022

• Approved governance and financial policies

Key points to understand:

• The Committee makes decisions collectively, not individually

• All financial and contractual authority is strictly controlled

• Conflicts of interest must be declared and managed transparently

• Minutes are kept to record discussion, decisions, and voting

Major decisions - including elections, constitutional changes, and member-initiated motions - are made by members at General Meetings.

Annual General Meeting (AGM)

• Held once each year

• Elects the Committee

• Receives reports on finances, activities, and governance

• Considers member motions

Special General Meetings (SGMs)

• Called when significant or urgent decisions are required

• Business is limited to the matters listed in the notice

Committee Meetings

• Held regularly throughout the year

• Minutes are made available to members

You’ll find AGM and SGM notices, agendas, reports, and voting information elsewhere in the Members Area.

Members can participate in decision-making by:

• Attending meetings in person or online (where offered)

• Voting on motions and elections

• Using proxy voting where permitted under the Constitution

Clear instructions are always provided ahead of meetings so members understand what is being decided and how to participate.

The Association manages several important community facilities on behalf of members.

Key principles you should know:

• Facilities are community assets, not private spaces

• Use is governed by approved Terms & Conditions and policies

• Health and safety obligations apply to all users

• Access and use can be reviewed if concerns arise

All hire arrangements, community leases, and usage rules are designed to ensure fair access, safety, and long-term sustainability.

The Association operates on a not-for-profit basis.

What this means for members:

• Funds can only be used for Association purposes

• No member or officer may personally profit

• Financial reports are prepared annually and presented to members

• Reserves are held to protect the Association and community assets

• Spending is governed by strict authorisation and policy controls

Transparency around finances is a core governance commitment.

Many Association activities rely on volunteers.

Important points:

• Volunteers support the Committee but do not act independently

• All volunteers operate within approved roles and boundaries

• Health and safety responsibilities apply to everyone

• Reimbursements (where applicable) are strictly controlled and lawful

If you’re interested in helping, opportunities are advertised within the Members Area.

The Association is committed to respectful, lawful, and ethical conduct.

Members should be aware that:

• A Code of Conduct applies to Committee members, volunteers, and participants

• Conflicts of interest must be declared

• Disputes are handled through a formal, fair resolution process

• Everyone has the right to be heard

Clear processes exist to protect both individuals and the community as a whole.